Library Board Meeting Minutes — Thursday, November 20, 2014

The Chairperson, Nancy Eggenberger, called the meeting to order at 7:30 PM.

Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner


Absent: None

Also Present: E. Davis, K. Gladden

Call To Audience

(L. Golden, R. Havenstein-Coughlin, M. Nicholson, N. Szczepanski) – None

Approval Of Agenda

The agenda was approved by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved as amended by unanimous consent.


E. Davis reminded the trustees to please respond to the emailed invitation to the upcoming Volunteer Holiday Tea.

Director's Report

The Friends of the Library will have a fundraiser on December 9-10 at Tony Sacco’s pizzeria.

The main boiler needs a new part, but is currently working

Trustee D. Turner asked about the posting for a new vendor for the café area. Davis assured him that the Request for Proposal (RFP) addressed his concerns, including a requirement that applicants detail the vendor’s process for machine issues (lost money, etc.) and also requires a non-performance clause.

There will be a Finance Committee meeting on December 9, at which time the committee will review all vendor bids in preparation for board discussion and action at the regular December meeting..

Finance Committee Report


Unfinished Business and General Orders

Approval of Circulation Policy Revision (3rd Reading) - After consultation with the attorney, language changes which clarified areas of concern were made to the proposed revision.

T. Hartnett moved and M. Farell supported a motion to approve the Circulation Policy revision as presented.

The motion passed unanimously 14/11-20-1.

Approval of the Patron Code of Conduct Policy Revision (3rd Reading) - Davis reported that the attorney still has reservations regarding the board’s requested language changes to the proposed revision, but believes that the newly proposed language will suffice.

S. Foster moved and T. Hartnett supported a motion to approve the Patron Code of Conduct Policy revision as presented.

The motion passed unanimously 14/11-20-2.

Discussion of Canton Public Library Board Bylaws- Davis discussed certain areas brought to her attention by the attorney’s review of the existing bylaws. Since Article I, Section 3 call for vacated board seats to be filled by appointment until the next regular general November election, no board appointments would be for longer than two years. The board also discussed Article II, Section 4 re: terms of office while serving on the board.

The board agreed to continue discussion of the existing bylaws and take action regarding any necessary changes at the December meeting.

New Business

Director's Evaluations - E. Davis requested that the board move into Closed Session.

Roll Call Vote:

Thomas Hartnett: Yes

Don Turner – Yes

James Fausone – Yes

Michelle Farell – Yes

Sommer Foster – Yes

Nancy Eggenberger – Yes

The motion passed unanimously 14/11-20-3.

T. Hartnett moved and J. Fausone supported a motion to move into an Open Session. J. Fausone stated that the only item discussed in closed session was the Director’s Evaluation.

The motion passed unanimously 14/11-20-4


Call To Audience/Public Comment

Chair Eggenberger informed the board that she may be out of the country at the time of the May meeting.

D. Turner suggested that the agenda include allotted time for trustees to make observations not covered in the agenda. K. Gladden will include Trustee Comments under Administrative Reports, beginning in December. He also Chair Eggenberger and Trustee Fausone suggested that the Financial Report be covered with the Director’s Report on a regular basis.


The meeting was adjourned at 8:40 PM.