September 21, 2015 | gladdenk
The Chairperson, Nancy Eggenberger, called the meeting to order at 7:52 PM
Present: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner
- Also Present: E. Davis, K. Gladden
Call to Audience
(H. Ahmad, C. de Bear, R. Havenstein-Coughlin, D. McHugh, M. Nicholson, L. Papa, S. Sharma, N. Szczepanski, R. Wolshon) - None
Approval of Agenda
The agenda was approved as amended by unanimous consent.
Approval of General Meeting Minutes
The minutes were approved by unanimous consent.
E. Davis shared a letter from Canton Township, confirming their receipt of the board resolution regarding the bond issue, and also reiterated their intent to cooperate fully with the library to complete the matter in as timely a manner as possible. Since the library property is part of a larger parcel belonging to the township, it is likely that a survey will need to be commissioned in order to split the library parcel off from the township property. The township’s lawyer has indicated that all necessary documents are present and the township is proceeding to reconstitute the Building Authority. They hope to complete the transaction by the end of the year.
Davis will be unable to attend a Canton Chamber of Commerce function (Wednesday, October 7 at 11:30 AM at the Summit on the Park) where the library will be honored for its 35th anniversary as a member of the chamber. Trustee J. Fausone will represent the library and any other interested board members may attend as well.
The Michigan Electronic Library (MeL) databases and MeLCat interlibrary loan system will be unavailable from approximately 11/18 through 12/11/2015, while its servers are physically moved to the Midwest Collaborative for Library Services (MCLS).
Davis reminded the board that they are all welcome to attend the Friends of the Library’s dedication of the new butterfly garden, Wings of Wonder, on Monday September 21 at 6:00 PM.
Davis reviewed the financial reports, which indicate that Debt Service, Insurance and Capital Outlay expenses are trending high. The rest of the reports indicate that the library is on target after completing 2/3 of the budget year. In October, a 3rd Quarter Budget Amendment will adjust the revenue numbers more realistically.
Finance Committee Report
Unfinished Business & General Orders
Proposed 2016 Schedule of Board Meetings and Library Closures
The board indicated their comfort with the few changes to the normal board meeting schedule that had been proposed at the August meeting.
S. Foster moved and M. Farell supported a motion to approve the 2016 Schedule of Board Meetings and Library Closures as presented.
The motion passed unanimously, 15/9-17-1.
Connect Your Summer 2015 Review
Community Relations Program Librarian Nichole Welz and Information Services Librarian Megan Hathaway made a brief presentation about the 2015 Connect Your Summer program. The format of the program was basically the same as in 2014, with three paths to earn badges (Super Bookworm, Electrified and On the Scene); the Super Bookworm path was completed most often and earned the most badges. Overall, there was approximately a 15% increase in total badges earned over the entire duration of the program. Trustee D. Turner commented that, when you see the activity generated through a program like Connect Your Summer, which is so much in line with the goals of the library’s mission and strategic plan , it is like receiving “a big hug.”
Overview of Plans for 2016 Renovations of Children’s Library, Children’s Restrooms and Dumpster Expansion
Chris de Bear of Library Design Associates spoke about a general timetable for the three projects (beginning January 4, 2016 with a target completion date of April 4, 2016 for the children’s space and restrooms, and an August start date for the dumpster enclosure) and displayed samples of the carpeting and tiles that will be used in the Children’s Library and restrooms. He stated that the projects are on budget and he expects them to remain so.
E. Davis briefly explained that the current dumpster enclosure is in need of repair and that, with the many changes required by updated building codes, now would be a good time to overhaul the overall trash and recycling processes at the library. The dumpster project will take 4-5 weeks and the library and its contractors will work closely with the Friends to accommodate any book donations issues.
Approval of Children’s Library Renovation Proposal
S. Foster moved and M. Farell supported a motion to approve the Library Design Associates proposal for the Children’s Library renovations (not to exceed $761,825) as presented.
The motion passed unanimously, 15/9-17-2
Approval of Children’s Restroom Renovation Proposal
D. Turner moved and S. Foster supported a motion to approve the Library Design Associates proposal for the Children’s restroom renovations (not to exceed $86,475) as presented.
The motion passed unanimously, 15/9-17-3
Approval of Dumpster Expansion Proposal
M. Farell moved and T. Hartnett supported a motion to approve the Library Design Associates proposal for the dumpster expansion (not to exceed $120,000) as presented.
The motion passed unanimously, 15/9-17-4
Call to Audience
The meeting was adjourned at 9:01 PM.