Please note that the November meeting of the Canton Public Library Board of Trustees has been cancelled and will not take place on the third Thursday of the month (November 21).

The December Board Meeting will take place on Thursday, December 19 at 7:30 PM.

The Chairperson, Amy Watts, called the meeting to order at 7:30 PM.

Present:           N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

Absent:            None

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE   (D. McHugh, M. Nicholson, J. Parij, C. Symanns) – None           
  • APPROVAL OF AGENDA

Vice Chair Nancy Eggenberger moved and Trustee Jasmine Lee supported a motion to amend the agenda as requested by Library Director Eva Davis.

The agenda was approved as amended by unanimous consent.

  • APPROVAL OF BUDGET HEARING MINUTES

The minutes were approved by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

  • COMMUNICATIONS — E. Davis had received a voicemail message from a patron who had been suspended in June and who now wanted to appeal her suspension. Upon advice of the library’s attorney, Davis sent a letter to remind the patron that the window for addressing the issue was now closed, but wanted the board to be aware.
  • DIRECTOR’S REPORT

The Time Capsule opening event was well-attended; the contents were in good shape and included a VHS tape of the Open House for the new library building; a map of 1980s Canton; READ posters of Oprah Winfrey and Paul Newman; a library newsletter; a library services brochure; an architectural drawing of the library floorplan; a pin; bookmarks, spine labels; and a Canton Public Library card. A new time capsule will be buried in the Butterfly Garden.

  • TRUSTEE COMMENTS — None
  • COMMITTEE REPORTS — None
  • UNFINISHED BUSINESS & GENERAL ORDERS
  • Proposed Revision to Patron Code of Conduct — The change to #7 (“Policies” from “Policy”) requested by N. Eggenberger at the September meeting had been made.

    N. Eggenberger moved and J. Pandit supported a motion to accept the revised Patron Code
    of Conduct as presented.

   The motion passed unanimously, 19/10-17-1.

  • NEW BUSINESS
    • 2019 3rd Quarter Budget Amendment — The amendment recognized additional revenues over that which were contained in the original 2019 budget (State Aid to Michigan Libraries and a $2,000 donation from the Friends of the Library toward the new Wonderbook collection).

       Expenditures reallocated those additional revenues to various expenditure lines.

       M. Farell moved and J. Lee supported a motion to approve the 2019 3rd Quarter Budget  
       Amendment as presented.

       The motion passed unanimously, 19/10-17-2.

  • Closed session for Director’s Evaluation — Director E. Davis requested that the board move into closed session for the purpose of discussing her yearly performance evaluation.

N. Eggenberger moved and M. Farell supported a motion to move into Closed Session.

Roll call vote:

Don Turner: yes

Jasmine Lee: yes

Jane Pandit: yes

Michelle Farell: yes

Nancy Eggenberger: yes

Amy Watts: yes

The motion passed unanimously 5-0-0, 19/10-17-3.

REGULAR MEETING RESUMED AT 8:07 PM.

  • CALL TO AUDIENCE – None
  • ADJOURN

The meeting was adjourned at 8:13 PM.  

Closed session to discuss library director’s evaluation, per request by E. Davis.

Present: Nancy Eggenberger, Michelle Farell, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts

Absent:  None

  • The board moved into closed session to discuss the library director’s evaluation for 2019.                                                       

    M. Farell moved and J. Pandit supported a motion to return to open session.

    The motion passed unanimously, 19/10-17-1CS

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Unfinished Business
    • Proposed Revision to Patron Code of Conduct (2nd Reading)
  • New Business
    • Approve 3rd Quarter Budget Amendment
    • Director’s Evaluation  (closed session) — roll call vote
  • Call to Audience (5 min. maximum)
  • Adjourn

 

The Chairperson, Amy Watts, called the meeting to order at 7:37 PM.

Present:           N. Eggenberger, M. Farell, J. Lee, J. Pandit, A. Watts

Absent:            D. Turner

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE   (L. Golden, P. Jenkins, D. McHugh, M. Nicholson, R. Noble, J. Parij,

N. Szczepanski) – None      

  • APPROVAL OF AGENDA

The agenda was approved as amended by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

  • COMMUNICATIONS — None
  • DIRECTOR’S REPORT

The library is 2/3 of the way through the year; Insurance is still trending high, due to premiums having to be paid in the first quarter.  This will fall in line as the year progresses.

Projected revenue from meeting room rentals and State Aid to Libraries have come in higher than projected; it will be recognized in the 3rd Quarter Budget Amendment in October.

  • TRUSTEE COMMENTS — Vice Chair Nancy Eggenberger asked how the new construction contract with ENGIE Engineering Services was working out. Director Eva Davis and Business Services Department Head Marian Nicholson responded enthusiastically in the affirmative.

    Eggenberger also indicated her irritation with the intransigence of Kanopy in coming to an 
    agreement with the library over sudden, unadvertised changes in their contract with the
    library. Davis stated that Information Services Manager Megan Hathaway was still waiting for
    written confirmation of a tentative oral agreement she had reached with Kanopy’s sales
    director.

  • COMMITTEE REPORTS — None
  • UNFINISHED BUSINESS & GENERAL ORDERS
    • 2020 Schedule of Board Meetings & Library Closures — N. Eggenberger moved and M Farell supported a motion to accept the 2020 Schedule of Board Meetings and Library Closures as presented.

       The motion passed unanimously, 19/9-19-1.

  • NEW BUSINESS
    • 62 Days of Summer Program Review — Community Relations Department Head Laurie Golden stated that in the second year of the current summer program, participation increased by approximately 51%. The trend lines for library circulation and program attendance rose steadily throughout the summer. Participant evaluations indicated satisfaction with the program concept and willingness to participate in future.
    •  Proposed Revision to Patron Code of Conduct — This policy was last updated in 2016; the revisions being proposed are the result of suggestions that were made by the security monitors and the library’s legal counsel, Anne Seurynck.

       N. Eggenberger requested that “Policy” in #7 be changed to “Policies.” Questions regarding
       changes made to #11 (removing mention of all consequences within the document and 
       consolidating them at the end) and #16 (clarifying that use of legal products such as 
       marijuana is nonetheless prohibited on library property) were answered.

  • Director’s Performance Evaluation Committee — Chair Amy Watts, Vice Chair N. Eggenberger and Secretary/Treasurer Jane Pandit will serve on this committee. M. Nicholson will come to their first meeting to offer facts, figures and advice as needed.
  • CALL TO AUDIENCE – None
  • ADJOURN

The meeting was adjourned at 8:15 PM.  

The hearing was called to order by the Chairperson, Amy Watts, at 7:30 p.m.

Present:           N. Eggenberger, M. Farell, J. Lee, J. Pandit, A. Watts

Absent:            D. Turner

Also Present:   E. Davis, K. Gladden

  • CALL TO AUDIENCE: (L. Golden, P. Jenkins, D. McHugh, M. Nicholson, R. Noble, J. Parij, N. Szczepanski) - None
  • BUDGET HEARING 

The Proposed 2020 Budget Hearing was opened for discussion.  

  • 2020 PROPOSED BUDGET APPROVAL

N. Eggenberger moved and M. Farell supported the motion to adopt the Proposed 2020 Budget amount of $ 7,123,500. (See Attachment A)

The motion passed 19/9-19-1-BH  (5-0-0)

  • TAX RESOLUTION

M. Farell moved and N. Eggenberger supported the resolution to approve certifying the rate for tax levy of 1.4851 mills for the fiscal year ending December 31, 2020.

(See Attachment B)

  • ROLL CALL VOTE

Yes: J. Lee, M. Farell, J. Pandit, N. Eggenberger, A. Watts

No:  None

Abstain: None

The motion passed 19/9‑19-2-BH (5-0-0)

  • CALL TO AUDIENCE — None
  • ADJOURN

The budget hearing was adjourned at 7:32 p.m.

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Old Business
    • Approve 2020 Schedule of Board Meetings and Library Closures
    • Approve Proposals for 2020 Capital Projects
  • New Business
    • 62 Days of Summer Program Review (L. Golden)
    • Proposed Revision to Patron Code of Conduct (1st Reading)
    • Director’s Performance Evaluation Committee
  • Call to Audience (5 min. maximum)
  • Adjourn

 

  • Call the Meeting to Order
  • Call to Audience
  • Approval of 2020 Budget as Presented
  • Approval of Resolution Certifying a Rate of Tax Levy in the amount of 1.4851 mills for the Fiscal Year Ending December 31, 2020
  • Call to Audience
  • Adjournment of Budget Hearing

The Chairperson, Amy Watts, called the meeting to order at 7:30 PM.

Present:           N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts

Absent:            None

Also Present:  E. Davis, K. Gladden

  • CALL TO AUDIENCE  (L. Golden, A. Iqbal, D. McHugh, L. McHugh, M. Nicholson, R. Noble, J. Parij, N. Szczepanski) – None      
  • APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

  • APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

  • COMMUNICATIONS — None
  • DIRECTOR’S REPORT

We are 58% through the year; Insurance is still trending high, due to premiums having to be paid in the first quarter.  This will fall in line as the year progresses.

Canton Township has sued Wayne County to remove from the tax rolls delinquencies which they deem uncollectable. As the library is an affected taxing authority, we were sent a copy of the lawsuit. As our portion is only $4500, the lawyer recommended that we not make an objection to Canton Township’s filing.

A new online tutoring service, Brainfuse, was launched this month on the library website.

The library’s ongoing plumbing problem has been identified as a failing pipe. The floor in the copier alcove in the staff area will have to be sawcut so that plumbers can replace the pipe, fill in with aggregate and re-concrete the floor. Work on this project will begin on Friday, August 23rd.

The staff picnic is Tuesday, August 20th; the Friends’ Education Award scholarships will be announced at noon. Board members who have not yet RSVPed to Kathie Gladden should do so before August 16th.

There is money in the budget for board members to attend the Michigan Library Association (MLA) annual conference in Novi in mid-October.   Trustees may attend one, two or all three days of the conference.

The tentative ribbon-cutting ceremony for the Story Trail is Wednesday, September 11th at 5:00 PM.

Cobalt Community Research – the firm who did the most recent SEMCOG survey – was selected at the August 13 Canton Township Board of Trustees meeting to perform the joint township/library community survey. Director Eva Davis and Community Relations Department Head Laurie Golden will meet with representatives from Cobalt and Canton Leisure Services in the next few weeks.

  • TRUSTEE COMMENTS — Trustee Michelle Farell remarked that her experience of the MLA annual conference was that it offered even more sessions pertinent to trustee issues than other workshops the board members had attended.
  • COMMITTEE REPORTS — None
  • UNFINISHED BUSINESS & GENERAL ORDERS
    • August 2019 Budget Amendment — Co-Chair Nancy Eggenberger moved and M. Farell supported a motion to amend the 2019 Capital Outlay budget and 2019 Use of Fund Balance to include a boiler system replacement by ENGIE Services.

       The motion passed unanimously, 19/8-15-1

  • (Draft) 2020 Budget & 2021-2022 Projections (2nd look) — The board voiced no objections to the minor changes made to the initial budget.
  • NEW BUSINESS

2020 Schedule of Board Meetings & Library Closures — M. Farell will be unable to attend the June 25th meeting. The board members will bring their personal calendars to the September General Meeting and will vote on the calendar at that time.

  • CALL TO AUDIENCE – None
  • ADJOURN

The meeting was adjourned at 7:51 PM.  

  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Report of the Library Director
  • Trustee Comments
  • Unfinished Business & General Orders
    • August 2019 Budget Amendment for ENGIE Services, Capital Outlay — Boiler System Replacement
    • (Draft) 2020 Budget and 2021-2022 Projections
  • New Business
    • 2020 Schedule of Board Meetings & Library Closures
  • Call to Audience (5 min. maximum)
  • Adjourn

 

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